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Pre-Planning:

1. Determine Application Dates (~Jan 15-Apr 9)
2. Determine Interview Date (May)
3. Confirm Interview location (Brandywine Airport)
4. Confirm Dinner Date (June)
5. Confer with Treasurer on award amount

Update online Submission process:

1. Submittable Site  Moved to Google Forms
   1. Login with scholarship email
   2. Navigate to the admin console (Pulldown top-right, click first link under Team Accounts)
   3. Click on Submissions
   4. Archive last years applications (Select all and click Archive icon)
   5. Click on Forms
   6. Disable last years app forms by selecting them and then unselecting the “Live” box and saving
   7. Duplicate last years 2 application forms (Start and Add More) and give new names for the new year
   8. Set the valid submission dates in General Settings (~Jan 15… April 7)
   9. For the main form, click Form Designer and update with new dates (for interviews and dinner)
   10. Set the new forms to “live” when ready (early Jan)
   11. If necessary, update home page instructions under “More”,”Account”
2. Aero Club Website
   1. Log into website admin console (wp-admin)
   2. Edit the “Contact App/Contact Form” automated email (as needed – usually just the deadline date and the google forms link)
   3. Edit the similar scholarship-submission-instructions page (as needed – usually just the deadline date and form link)
   4. Make the instructions page publicly visible: /scholarships/scholarship-submission-instructions/
   5. Edit “Scholarship Request” page (as needed – usually just the deadline date)
   6. Edit “Scholarship” page to unhide the button to the Scholarship Request form (Hint: Edit as HTML – and update the dates: deadline, interview, dinner)
   7. Run a test by sending a request and confirming the details of the email sent

Advertising:

1. Update bulletin board announcement – Latest one is generic, can usually just reuse: Sample BB Announcement
2. Upload bulletin board announcement to website – Done
3. Send email to membership and other orgs (Wild Apricot)
4. Contact local schools and organizations

Application Review Process:

1. TBD

Post Awards tasks:

Back to Guide

Pre-Planning:

1. Determine Application Dates (~Jan 15-Apr 9)
2. Determine Interview Date (May)
3. Confirm Interview location (Brandywine Airport)
4. Confirm Dinner Date (June)
5. Confer with Treasurer on award amount

Update online Submission process:

1. Submittable Site
   1. Login with scholarship email
   2. Navigate to the admin console (Pulldown top-right, click first link under Team Accounts)
   3. Click on Submissions
   4. Archive last years applications (Select all and click Archive icon)
   5. Click on Forms
   6. Disable last years app forms by selecting them and then unselecting the “Live” box and saving
   7. Duplicate last years 2 application forms (Start and Add More) and give new names for the new year
   8. Set the valid submission dates in General Settings (~Jan 15… April 7)
   9. For the main form, click Form Designer and update with new dates (for interviews and dinner)
   10. Set the new forms to “live” when ready (early Jan)
   11. If necessary, update home page instructions under “More”,”Account”
2. Aero Club Website
   1. Log into website admin console (wp-admin)
   2. Edit the “Contact App/Contact Form” automated email (as needed – usually just the deadline date)
   3. Edit the similar scholarship-submission-instructions page (as needed – usually just the deadline date)
   4. Make the instructions page publicly visible: /scholarships/scholarship-submission-instructions/
   5. Edit “Scholarship Request” page (as needed – usually just the deadline date)
   6. Edit “Scholarship” page to unhide the link to the Scholarship Request form (and update the dates: deadline, interview, dinner)
   7. Run a test by sending a request and confirming the details of the email sent

Advertising:

1. Update bulletin board announcement – Latest one is generic, can usually just reuse: Sample BB Announcement
2. Upload bulletin board announcement to website – Done
3. Send email to membership and other orgs (Wild Apricot)
4. Contact local schools and organizations

Application Review Process:

1. TBD

Post Awards tasks:

Website Update:

1. Hide the application request on the Scholarship Page
2. Disable the request contact forms (optional)

July Membership Update:

1. Send old applicant/recipients renewal notices and/or archive memberships
2. Add new applicants/recipients as complimentary members (July 1 to July 1)